Campus policies and procedures for captioned media is recommended as a proactive measure to support a consistent and streamlined process. Many institutions are moving toward ensuring that all media be captioned, whether or not a deaf individual has made a request. Such a policy would help reduce the need for last minute requests and maximize access for everyone. Policies that are supported and enforced by the college administration are most effective.
Interdepartmental collaboration via a captioning or accessibility committee should include key offices such as disability services, IT, library, curriculum & instruction, administration, and other relevant departments. A key goal of a committee would be to develop campus-wide policies and procedures. There are many elements to consider within a captioned media policy including, but not limited to: